Student Education Records (FERPA)

The regulations for the Family Educational Rights and Privacy Act of 1974, more commonly known as the “Buckley Amendments” are codified in Part 99 of Title 34 of the Code of Federal Regulations (34CFR 99). This act sets forth requirements for the privacy of student education records, and provides certain rights to students concerning these records, including the right to inspect and review these records; the right to have these records amended; and the right to have some control over the disclosure of information from the record.

Quincy College maintains records on each student who is attending or has attended the college. Maintenance of these records is necessary to support the College’s educational requirements, as well as to serve educational goals of our students. The College recognizes that personally identifiable information must be kept private. It does not allow access by persons other than appropriate Quincy College employee, personnel working on behalf of Quincy College and the student in question, unless the student has specifically granted permission for such access, or disclosure otherwise allowed under the law. For Retention and Disposal of Records please visit Policy 6.15 and 6.15A in the Policy Manual

Releasing information to Third Parties:

Under the conditions that allow an institution to release personally identifiable information from its record without a student’s written consent, the College may disclose such information to:

• The U.S. Citizenship and immigration Services;
• Immigration and Custom Enforcement for purpose of SEVIS;
• Military recruiters whom request “student recruiting information”;
• Accreditation organizations carrying out accrediting functions;
• The parents of a student who is a dependent for income tax purposes;
• Persons providing written and signed permission from a student;
• Persons or organizations providing financial aid to students;
• Parents regarding the student’s violation of any federal, state, or local law, or any institutional policy, including the use of alcohol or a controlled substance, if the student is under the age of 21;
• State and local officials to whom such information must be reported or disclosed;
• Officials of other institutions to which a student is seeking admission;
• Persons in compliance with a judicial order or lawfully issued subpoena. The College will make a sincere effort to notify the student before sending the records out.
• Appropriate persons in health or safety emergency where this information is necessary to protect the health of a student or other individuals.
• A victim of an alleged perpetrator of crime of violence or a non-forcible sex offense
• Authorized representatives of federal or state supported educational programs; for the enforcement or compliance with federal legal requirement; Secretary of Education and U.S. Attorney General for law enforcement purpose only.
• Representatives of Veteran’s Affairs for students who receive assistance.

A student who believes that his/her rights under FERPA have been violated may, file a written complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202

Policy 6.15 Student Records
Policy 6.15A Retention and Disposal of Records
View List of Policies and Procedures