Policy 8 – 05: AWARD ADJUSTMENTS

Pell Grant–

After the add/drop period, every student awarded a Pell Grant has his/her enrollment status reviewed, using the Registrar’s screen in CMDS. Students who are enrolled less than full-time will have their Pell Grant (and any other applicable aid) adjusted. The aid is then coded to be transmitted to the College Business Office. A new Aid Award is mailed to the student.

SEOG–

Students who are enrolled at least half-time (6 credits) and are eligible for a Pell Grant receiving a Supplemental Educational Opportunity Grant (SEOG). This award was limited to students with a 0 Expected Family Contribution (EFC). If a student is eligible for the SEOG at the time of the Pell Grant verification, the grant is coded for transmission to the Business Office. If a student is enrolled less than half-time, the SEOG is canceled when the Pell Grant is adjusted. A new Aid Award Letter is mailed to the student.

Stafford Loan–

When Stafford Loan checks and EFT rosters are received (30 days into the semester) the student’s enrollment status is checked, using the Registrar’s screen in CMDS. Any student enrolled for less than six (6) credits at the time of the receipt of the Stafford Loan money will have their loan disbursement returned to ASA and their loan canceled. A new Aid Award is mailed to the student.

MassGrant–

When the Financial Aid Office receives the MassGrant Certification Roster (sometime during the fall semester) the student’s enrollment status is checked using the Registrar’s screen on CMDS. Any student on the MassGrant Certification Roster who is enrolled less than full-time will be coded as ineligible on the Roster.

Students who appear to be eligible will have their EFC checked, using the Award screen in CMDS. If the EFC being used by the Financial Aid Office is too high to receive a MassGrant, the student is coded as ineligible on the Roster.

If the student meets the criteria to receive a MassGrant, the MassGrant Award is added to their Aid Award and coded as eligible. This allows the student to be notified of the aid eligibility. The Certification Roster is then signed by the Associate Director or Director of Financial Aid and returned to the Office of Student Financial Assistance. A new Aid Award is mailed to the student.

When the Mass-Grant Payment Roster is received, the student’s enrollment status is checked, using the Registrar’s screen on CMDS. If the student is enrolled full-time, the student’s EFC is then checked using the Award screen on CMDS. This second check assures quality awarding and disbursements per state regulations. Once it is confirmed that a student is eligible to receive a MassGrant, the student’s award is coded to be transmitted to the Business Office.

Mass. Performance Bonus Grant–

When the Mass. Performance Bonus Payment roster is received by the Financial Aid Office (sometime during the fall semester) the student’s enrollment status is checked, using the Registrar’s screen on CMDS. Any student on the Mass. Performance Bonus Certification roster who is enrolled less than full-time will be coded as ineligible on the Roster.

Students who appear to be eligible will have their GPA checked, using the Registrar’s screen in CMDS. If the SPA is too low to receive a Mass. Performance Bonus Grant, the student is coded as ineligible on the Roster.

If the student meets the criteria to receive a Mass. Performance Bonus Grant, the Grant is added to their Aid Award and coded as “Eligible”. This allows the student to be notified of the aid eligibility. The Certification Roster is then signed by the Associate Director or Director of Financial Aid and returned to the Office of Student Financial Assistance. A new Aid Award is mailed to the student.

When the Mass. Performance Bonus Payment Roster is received, the student’s enrollment status is checked, using the Registrar’s screen on CMDS. This second check assures quality awarding and disbursements per state regulations. Once it is confirmed that a student is eligible to receive a Mass. Performance Bonus Grant, the student’s award is coded to be transmitted to the Business Office.

Mass. Part-Time Grants–

If the Office for Student Financial Assistance is able to fund these programs they transfer funds to Quincy College and notify the Director of Financial Aid of the funding availability. Students are then awarded the Mass. Part-time Grant or Gilbert Grant based on the criteria set by the Office of Student Financial Assistance. Because the money is received by the College prior to its awarding, the grant is coded to be transmitted to the Business Office as the aid is added to the student’s award. A new Aid Award is mailed to the student.

Parents Plus Loan–

This credit-based loan allows parents to borrow the cost of education minus other aid. Since it is not a need-based loan, families of all income levels can apply. Repayment begins within 60 days of disbursement and the interest rate is variable with a 10% cap. The parent borrower is responsible for repayment, not the student. Student must still make satisfactory academic performance.

College Work Study–

This federally subsidized program provides on-campus employment for students with financial need. Students may work during the academic year and during the summer. Hours are arranged around each student’s schedule and awards are based on the availability of funds. Applicants must file a Free Application for Financial Aid.

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