Where Criminal Offender Record Information (CORI) checks
are a part of a general background check for clinical
placement of students, the following practices and
procedures will be followed:
1. CORI checks will only be conducted as authorized
by the Criminal History Systems Board. All applicants
will be notified that a CORI check will be conducted.
If requested, the applicant will
be provided with a copy of the CORI policy.
2. An informed review of a criminal record requires
adequate training. Accordingly, all personnel authorized
to review CORI in the decision-making process will
be thoroughly familiar with
the educational materials made available by the Criminal
History Systems Board.
3. Unless otherwise provided by law, a criminal record
will not automatically disqualify an applicant. Rather,
determination of suitability based on CORI checks
will be consistent with this policy
and any applicable law or regulation.
4. If a criminal record is received from the Criminal
History Systems Board, the authorized individual
will closely compare the record provided by the Criminal
History Systems
Board with the
information on the CORI request form and any other
identifying information provided by the applicant,
to ensure the record relates to the applicant.
5. If Quincy College is inclined to make an adverse
decision based on the results of the CORI check,
the applicant will be notified immediately. The
applicant shall be provided
with a copy
of the criminal record and the organization’s CORI policy,
advised of the part(s) of the record that make
the individual unsuitable for
the position or license, and given an opportunity
to dispute the accuracy and relevance of the
CORI record.
6. Applicants challenging the accuracy of the policy
shall be provided a copy of the Criminal History
Systems Board’s
Information Concerning the Process in Correcting
a Criminal Record. If the CORI record provided
does not exactly match the identification
information provided by the applicant, Quincy
College will make a determination based on comparison of the
CORI record
and documents
provided by the applicant. Quincy College may
contact the Criminal History Systems Board and request a detailed
search
consistent with
the Criminal History Board Policy.
7. If Quincy College reasonably believes the record
belongs to the applicant and is accurate, based on
the information as provided in section 4 of this
policy, then the determination of
suitability for the position or license will
be made. Unless otherwise provided by law, factors
considered in determining suitability may include,
but may not be limited to, the following:
• Relevance of the crime to the position sought;
• The nature of the work to be performed;
• Time since conviction;
• Age of the candidate at the time of the offense;
• Seriousness and specific circumstances of the offense;
• The number of offenses;
• Whether the applicant has pending charges;
• Any relevant evidence of rehabilitation or lack thereof;
and
• Any other relevant information, including information
submitted by the candidate or requested by
the hiring authority.
8. Quincy College will notify the applicant of the
decision and the basis of
the decision in a timely manner.
